Event Coordinator (m/f/x)

Do you like working in an international environment? Do you want to work for an institution that is making a positive difference? Are you interested in varied tasks that involve supporting experts and diplomats for more than 35 countries?

The International Holocaust Remembrance Alliance (IHRA) is the only intergovernmental organization with a mandate focused on addressing contemporary challenges related to the Holocaust and genocide of the Roma. We foster education, remembrance, and research about what happened in the past, to build a world without genocide in the future.

The IHRA is looking for an

Event Coordinator (m/f/x)

The Role:

As our new event coordinator, you would:

• Plan, organize, and implement the biannual IHRA Plenary meetings in close cooperation with the team of the country holding the Presidency.
• Manage the event registration process including initial communication with potential attendees.
• Brief incoming Presidencies about the successful running of an IHRA Plenary, key dates and deadlines, and relevant practical issues.
• Coordinate with the Presidency and Permanent Office staff to ensure that the event runs smoothly both ahead of and during the Plenary itself.
• Contribute to maintaining our directory of delegates in Sharepoint.
• Communicate with our international delegates by phone and email to offer support and troubleshoot issues.
• Carry out general office tasks and ad-hoc assignments as needed.

About you:

• You have relevant professional experience in event coordination.
• You have a good level of written and spoken English (C1 CEFR).
• You are well organized and able to work autonomously.
• You are calm under pressure and can handle multiple issues with various deadlines and priorities.
• You approach political topics and intercultural cooperation sensitively and you are willing to learn and grow together with the rest of the team.
• You are familiar with standard Office365 apps, in particular for word processing and communication.
• You are available for occasional business travel, including for the IHRA’s bi-annual week-long Plenary meetings.
• You are supportive of the IHRA’s mission “A world that remembers the Holocaust. A world without genocide.”

Assets would be:

• Professional training in event organization.
• Understanding of or experience with double-entry accounting.
• Experience with Microsoft Sharepoint.
• Experience in an international and/or diplomatic work environment.
• Basic German language skills.

What you can expect:

• A time-limited contract until 30 June 2026.
• A 39-hour work week, part-time work possible.
• Remuneration 42.000–51.500 Euros (based on a full-time position) per annum, subject to your experience.
• An international team with motivated colleagues.
• 2 days home office per week, with 3 days in our office in the centre of Berlin
• Social security as stipulated by German standards.
• A job ticket for public transport (“Deutschlandticket”).
• Flexible hours (with core hours to be agreed).
• 30 days holiday per year.

Start date: 1 March 2025.

How to apply:

If this sounds like you, please send the following documents in English combined into one single PDF file entitled “EventCoordinator_YourName” and send it to recruitment@holocaustremembrance.com by 26 January 2025:

• A letter of motivation outlining how you meet the criteria outlined in the job description.
• Your CV. Please do not include a photo, information on gender, year of birth, place of birth, faith, or citizenship.
• References are welcome.

Job interviews will be held online in English on 4 and 5 February 2025.

Questions? Please write to recruitment@holocaustremembrance.com or get in touch with Carsten Schiefer for any questions about the application process or questions related to administration at +49-1522-6978926 or Senta Höfer for questions about content at shoefer@holocaustremembrance.com +49-172-3177003.

The IHRA is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We welcome applications from qualified candidates of all regions, countries, cultures and backgrounds. Due to the IHRA’s character as an international institution, a German labour or residency permit is not required and visas will be issued free of charge; if you, however, already live in Germany you must be a legal resident. Where qualifications are equal, preference will be given to candidates with severe disabilities. Please note that the IHRA cannot cover relocation fees.