Operations Assistant (Trainee)

European Policy Centre is looking for an Operations Assistant (Trainee)

The European Policy Centre is a not-for-profit, independent think tank that works on many different policy areas with the ultimate goal of supporting European integration. We are looking for a dedicated person to help us strengthen our operations team.

The role will support the EPC team with reception services, general management of the EPC offices, and support to operational processes. Specific tasks will include, but not be limited to:

• Front Desk Reception: welcoming and accommodating visitors for meetings

• Office maintenance and keeping an overview of the office set up, ensuring all common areas are tidy and attractive, monitoring and ordering office supplies, and equipment maintenance (via the providers).

• Technical support: helping EPC team with computer related issues, and liaising with the IT maintenance provider, helping with the roll-out of AI tools in the organisation

• Setting up regular meeting calls, taking minutes in selected team meetings.

• Ad hoc tasks for the Chief Operating Officer

Skills and competences

• Confident, outgoing person with a positive ‘can do’ attitude

• Well organised

• Shared values especially on gender equality, diversity and inclusion

• Basic note taking and/or editing of minutes from AI recordings

• Basic skills in MSOffice and willingness to learn more

• Basic troubleshooting skills including in relation to simple office IT problems. An AI native would be enormously helpful or someone with basic agent creating skills

Requirements

• Organised, punctual with good time management and communication skills

• Problem solver with pro-active attitude who is not afraid to ask for help or suggest changes

• Competent English speaker, good French or Dutch an asset

• Good team player who can fit into a multinational team

• Higher education diploma (technical/administrative subjects)

• Enjoys managing spaces and developing project management skills

EPC is an equal opportunities employer- we value diversity and particularly encourage people who are under-represented in think thanks and Brussels based organisations to apply. Applications should not feel the need to include photographs with their application if they do not want to.

Start date: Immediate start

This is an entry level assistant position. The contract will be under the Convention Immersion Professionelle (CIP) with a compensation of 1,175 Euros per month.

Candidates who meet the above requirements should:

• Upload the experience pitch to the Message section of the Application Form (max 100 words)

• Short motivation letter and CV

• Reference letter via the form below

Please note applications will be read on a rolling basis and interviews/recruitment may take place before the deadline if a good candidate is identified.