Management Assistant (m/f/d)

The International Holocaust Remembrance Alliance (IHRA) is currently seeking a

Management Assistant (m/f/d)

Do you enjoy working in an international environment? Are you looking for a role that contributes to a meaningful cause? Would you like to support experts and diplomats from over 35 countries in a dynamic and varied position?

The International Holocaust Remembrance Alliance (IHRA) is the only intergovernmental organization with a mandate focused on addressing contemporary challenges related to the Holocaust and the genocide of the Roma. We promote education, remembrance, and research about the past to help build a future free from genocide.

The Role

As our new Management Assistant, you will:

• Organize the schedules of the Secretary General, the Director of Operations and the Director of Administration, Finance, and Human Resources

• Schedule and coordinate meetings and appointments

• Attend to guests and invitees

• Handle incoming calls

• Make domestic and international travel arrangements, post-process business trips

• Manage correspondence

• Research and compile information

• Contribute to the general office administration

About You

You bring:

• Professional training in a relevant field (e.g., public administration, business administration) or equivalent professional experience

• Strong organizational skills and the ability to work independently

• Proficiency in written and spoken English and German (minimum B2 CEFR level for each)

• Professional and confident demeanor in interactions with senior-level partners and stakeholders

• Skills in communicating work-related topics to colleagues and external partners

• Composure under pressure and the ability to juggle multiple tasks with varying deadlines and priorities

• Familiarity with Office365, particularly for word processing and communication (Outlook)

• Willingness to undertake occasional business travel

• A genuine alignment with the IHRA’s vision: "A world that remembers the Holocaust. A world without genocide."

Desirable Assets:

• Experience with Microsoft SharePoint

• Previous experience in an international working environment

What We Offer

A permanent contract

A 39-hour work week

Annual gross salary between €42,000 and €51,500 (full-time), depending on experience

A motivated and international team

Hybrid working: 2 days remote, 3 days in our Berlin office

Flexible working hours with core hours to be agreed

Full social security in accordance with German regulations (health, care, pension, unemployment)

30 days of paid annual leave

A free “Deutschlandticket” for public transport

An office in central Berlin, easily accessible by public transport

Start Date:

1 April 2026 or according to availability

How to Apply

If this opportunity speaks to you, please submit the following documents in English, combined into a single PDF titled “ManagementAssistant_YourName”, by 4 January 2026 to recruitment@holocaustremembrance.com:

A motivation letter outlining how your experience aligns with this position

Your CV (please do not include a photo, or information on gender, birth year/place, faith, or citizenship)

Relevant references and certificates

Interviews will take place online in English and German on 4 and 5 February 2026.

For any questions about the position or the application process, feel free to email us at the address above or contact Michaela Küchler at +49-1523-4613042.

Additional Information

The IHRA is committed to fostering a diverse and inclusive work environment. We encourage applications from qualified individuals of all backgrounds, regions, and cultures. Due to the IHRA’s character as an international institution, a German labor or residency permit is not required, and visas will be issued free of charge for both the successful applicant and relevant family members. Applicants already residing in Germany must hold legal residency. Where qualifications are equal, preference will be given to candidates with severe disabilities. Please note that relocation expenses cannot be covered by the IHRA. Public sector personnel in some countries may be eligible for special leave to work with an intergovernmental organization. The IHRA can provide a formal statement about its character.