Assistant to the President's Office (m/f/d)

At CU Carinthia University of Applied Sciences, we are seeking to fill the following position as soon as possible:

Assistant to the Rector’s Office (m/f/d)

The Assistant to the Rector’s Office plays a key liaison role between the academic faculty and the governing body of Carinthia University of Applied Sciences, providing comprehensive office management support.

The Assistant supports the Rector, the Vice Rector, and the University of Applied Sciences Board in all administrative and organizational tasks and matters.

Your Scope of Responsibilities

• Preparation for and follow-up on appointments and meetings of the University College Faculty and the university administration

• Independent organization and coordination of day-to-day office management in the Rector’s Office

• Including scheduling, deadline management, and priority management

• Administrative support for the University College Faculty and other committees, including meeting organization,

• Taking minutes, preparing documents, and following up on relevant tasks and resolutions

• Professional and responsible handling of confidential information and documents

• Planning, organizing, and assisting with the execution of major university events, such as graduation ceremonies

• Maintaining contacts and independently handling correspondence with government agencies; partner universities; internal university departments; and students and their representatives

• Collaborating on and coordinating projects and working groups of the Rector’s Office and the university administration

• Conducting research and independently preparing topics and decision-making materials

• Creating documentation and presentations

Your Strengths & Qualifications

• Several years of professional experience in senior office management or as an executive assistant

• A college degree and knowledge of university structures are desirable

• A discreet and reliable work ethic, as well as a friendly and professional demeanor

• Ability to work well in a team, resilience under pressure, and strong communication skills

• Good self-organization, as well as a high level of performance and

• Networked thinking, the ability to work independently, and a proactive approach

• Very good working knowledge of MS Office/Microsoft 365, as well as proficiency in using digital communication, collaboration, and document management tools

• A commitment to personal professional development and growth is required

• German language skills at a minimum of C1 level, both spoken and written

• English language skills at a minimum of B2 level, both spoken and written

Good Reasons to Choose Us

• Working at CU Carinthia University of Applied Sciences means being part of an open and dedicated university community—where collaboration, innovation, and personal development take center stage

• We offer you a work environment that provides creative freedom in teaching and research, as well as flexible conditions that adapt to your personal circumstances—including the option to work from home and flexible work schedules

• Health and fitness programs and family-friendly structures are important to us. With targeted professional development opportunities, individualized support options, and international networking, we help you reach your full potential

• Health, sustainability, and a culture of mutual respect are central components of our corporate culture

• As an EMAS-certified university, we take responsibility—for our employees, our region, and the environment

• As a member of the European University “ACE²-EU,” you’ll have a wide range of opportunities for international cooperation, exchange, and mobility

General Conditions

• Workload: 40 hours per week (full-time)

• Contract Type: Permanent

• Start Date: March 2027

• Work Location(s): Villach Campus

• Salary: Under Austrian law, we are required to state the minimum salary. For this position, this amounts to EUR 3,555.70 gross per month (minimum salary for full-time employment with at least 5 years of professional experience). We are willing to offer a higher salary depending on qualifications and professional experience.

• Application deadline: November 22, 2026

• Please keep in mind when planning your schedule that the interviews for this position are expected to take place on December 10, 2026, at the Villach Campus

• Candidates invited to an interview will be notified via email in a timely manner. Please note that only complete applications can be considered in the selection process

• Please upload your detailed and complete application materials via our website at www.cuas.at/jobs

Required documents

• Cover letter

• Detailed resume

• Proof of education and continuing education

• Relevant employment references or proof of practical experience

• Proof of English proficiency at a minimum of level B2

• Unfortunately, we cannot reimburse any travel costs or expenses incurred in connection with participation in the selection process

We look forward to receiving your application!